Choosing an integrated HR and Payroll Software over the use of spreadsheets goes a long way to resolve issues brought about by the use of multiple spreadsheets. As the amount of data grows, it can be more difficult to deal with, which may not be used accurately.
Also, the presence of many spreadsheets in an organization or amongst employees can cause critical issues as complexity grows.
Issues with Multiple Spreadsheets
· Inaccessibility to Spreadsheets: When there are multiple sheets, it is not everyone that can have access to them, making relevant information not readily available when needed.
In bigger firms, this issue can be more serious. Different personnel handle different sheets, which in turn makes the organization to be personnel dependent when information is needed.
· Likelihood of Errors: The probability of error creeping into spreadsheets as compared to HR and Payroll software is high, these mistakes can really harm the image and lead to loss of money to the organization.
According to Forbes, almost 9 out of 10 (88%) spreadsheet contains at least an error, which is mostly human.
· Difficulty in Tracking: As the number of spreadsheets increases, it becomes hard to control and track. This leads to the accountability issue of who changed and what has changed in any of the spreadsheets. It also begets the question of how many versions exist, and where are they actually kept.
Also, in a scenario where an error was made by an employee, this error can be duplicated severally down the line, which can lead to serious issues.
· Data Analysis: On the off chance that multiple spreadsheets hold different information about a specific subject, linking this information can quickly become an issue, which is also time-consuming.
When it also comes to interpreting the data, if the organization doesn’t have a standard template, the way an employee will design a spreadsheet might be difficult for other personnel to interpret.
Switching to an HR and Payroll Software
Since we’ve identified some shortfalls of using spreadsheets and build a case for switching to an integrated HR and Payroll software.
A significant number of the issues are not conspicuously clear to business leaders who still view the spreadsheet, as the most ideal method of overseeing a lot of data.
Business leaders need to know that the amount of time it takes to deal with multiple spreadsheets can be used to carry out other vital business processes.
With HR and Payroll software, avoidable risks to the reputation and brand of the business can be avoided, costly mistakes from data entry, misinterpretation of data, becoming personnel dependent and so on.
With the software, most of the processes are automated. Interestingly, the software has a workflow and layered approval process, most errors would have been detected and corrected in the workflow.
Conclusively, convincing the top management to switch to software can be a difficult task, but once you can present
· The advantages it has over the current system.
· Deficiencies of the current system and its effects on the business internally and externally.
· The percentage return on investment or reduction of costs.
It will become easier to convince the management.
Leave a Comment